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ITMediaLaw - Rechtsanwalt Marian Härtel

ITMediaLaw - Rechtsanwalt Marian Härtel > Internally > Digital and collaborative contract creation

Digital and collaborative contract creation

7. November 2022
in Internally
Reading Time: 2 mins read
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contract 1332817 1280 1
Key Facts
  • Launch of a collaborative contract creation tool in January 2020.
  • Enables simultaneous document editing and versioning with multiple participants.
  • Improves clarity and simplifies the annotation of contracts.
  • Changes are immediately visible to everyone involved, regardless of their location.
  • Conducts discussions and comments directly in the relevant section of the document.
  • Confidential coordination without e-mails or telephone calls is possible.
  • Integrates a step-by-step authorization concept for document functions.

In addition to the client portal (see this article), I am finalizing a collaborative contract creation portal for a near-term launch in January 2020.

The tool will enable simultaneous editing of documents with multiple participants, including annotation and versioning. Finally, an end to the chaos of having to send clients different versions of contracts, which they could then comment on, perhaps send to contractors, who in turn commented on the contracts, etc.

This way, it has always been a challenge to keep track of the current version status. Comments on individual changes, versions, adjustments, etc. were also more difficult in this way. The new tool is based on a collaborative document editing core, so that changes to a document are immediately visible to everyone involved – regardless of where users are located and what device they are working with. If required, a contract or other document can then be revised and/or commented on with a time delay, even in real time. In doing so, the tool will immediately track all changes in a section history and make it easy for clients, as well as contractors or clients’ consultants, to add comments and new proposals, which either I or the client can then decide to accept.

The tool will also allow conversations and comments to be made in the context to which they are relevant – directly in the relevant section. Finally, an end to email threads that go on for ages. It will be possible to select whether a comment is visible to all participants of a document or whether only certain participants should be able to exchange comments. This will enable confidential voting even without e-mails or phone calls.

The tool will thereby reliably notify each stakeholder of new, content changes and immediately be highlighted for a viewer in the document. Missed changes are a thing of the past. Time-consuming version comparisons are also no longer necessary, which greatly simplifies the revision process.
The tool will also enable comparisons of documents that were previously created in Word and will of course include a step-by-step authorization concept for all functions. The latter makes it possible to specify who can read the document (or individual sections), change content, have the right to release it, or who can create a final document from the entire edit.

Tags: Contract creationCustomizationdigitalE‑mailMailPortalVerträge

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  • Informationen
    • Ideal partner
    • About lawyer Marian Härtel
    • Quick and flexible access
    • Principles as a lawyer
    • Why a lawyer and business consultant?
    • Focus areas of attorney Marian Härtel
      • Focus on start-ups
      • Investment advice
      • Corporate law
      • Cryptocurrencies, Blockchain and Games
      • AI and SaaS
      • Streamers and influencers
      • Games and esports law
      • IT/IP Law
      • Law firm for GMBH,UG, GbR
      • Law firm for IT/IP and media law
    • The everyday life of an IT lawyer
    • How can I help clients?
    • Testimonials
    • Team: Saskia Härtel – WHO AM I?
    • Agile and lean law firm
    • Price overview
    • Various information
      • Terms
      • Privacy policy
      • Imprint
  • Services
    • Support and advice of agencies
    • Contract review and preparation
    • Games law consulting
    • Consulting for influencers and streamers
    • Advice in e-commerce
    • DLT and Blockchain consulting
    • Legal advice in corporate law: from incorporation to structuring
    • Legal compliance and expert opinions
    • Outsourcing – for companies or law firms
    • Booking as speaker
  • News
    • Gloss / Opinion
    • Law on the Internet
    • Online retail
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