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How to set up and design the terms and conditions of an Esports event

If you are organizing an Esports event, it is important to set up clear and detailed T&Cs, otherwise conflicts and ambiguities may arise. For example, if a player cheats during a match, it is important that it is clear what the consequences are for him. Without a clear rule structure, disputes and discontent could arise among players and spectators. These rules should cover all relevant aspects of the event. But what exactly should the GTC contain?

  • Registration and conditions of participation The terms and conditions should specify the conditions for registration and participation in the event. These include what information participants must provide to register and whether there are any specific age or benefit restrictions. In addition, the cost of participation in the event should be specified in the T&Cs.
  • Game rules and format The T&C should also include the rules of the game and the format of the event. This is especially important so that all participants know what the event is about and what they need to do to win. In addition, the GTC may also contain rules for the conduct of participants during the event. This is especially important to ensure that the event is run fairly and that no disputes arise. By the way, the rules should also be checked for compatibility with rules of the game provider. Otherwise, problems with these may occur.
  • Prizes and payout The T&Cs should also contain details of the prizes that will be awarded at the event. This includes, among other things, which prizes are awarded and how they are paid out. It is important to provide this information in the T&Cs so that all participants know what they can win and how they can receive their winnings. But it is also important to clarify who is entitled to the prizes, namely the team or the players. This can be very relevant, especially from a tax point of view.
  • Disclaimer The GTC should also include a disclaimer. This protects you, as the organizer of the event, against claims from participants or other third parties in relation to damages that may arise in connection with the event. The disclaimer should be clearly written and should not contain any exceptions that are not required by GTC law.
  • Rules of conduct: How should players behave? What behavior is tolerated and what is not? – Punishments: What are the consequences for misconduct?

T&Cs must cover all aspects of the event to ensure that all participants are treated in the same manner. In order to make the GTC as fair as possible, you should adhere to some basic principles:

  • It is important that the GTC are clearly and understandably formulated. Language that is difficult to understand can lead to misunderstandings and ambiguity, which can ultimately lead to conflict.
  • It is also helpful to specify as many details as possible in advance. This allows organizers to plan the event more accurately and avoid problems in advance.
  • All rules and guidelines should be clearly defined. Participants should be informed about the consequences of not following rules.
  • It is also useful to add a provision as to which legal basis (or law or courts) will be applied in the event of a dispute. This gives the organizers the opportunity to call on professional support in the event of conflicts.

With these basic principles, an Esports event can be easily organized and the T&Cs clearly defined. So with the right planning and organization, you can host a successful event with fair rules! Especially an experienced lawyer can be helpful here.

What special rules should be introduced regarding players and teams?

An important part of the T&Cs for an eSports event are the specific rules that apply to players and teams. These rules should be clearly defined to avoid misunderstandings and unfairness. Here are some of the basic rules that should be present in most eSports events:

  • Players and teams must be at least 18 years old to participate.
  • There is no guarantee that every player or team will automatically be able to participate in the event.
  • All players and teams must abide by the rules of the event.
  • Each player and team is responsible for their own health and safety – unless otherwise regulated by law.
  • Each player and team is liable for any damage or loss incurred as a result of the event.
  • All players and teams must be in place when the event begins.
  • Every player or team has the right to fair competitive practices.
  • It is not allowed to consume drugs or illegal substances during the event.
  • During the event it is not allowed to threaten other people or to approach them aggressively.
  • All players have the duty to behave respectfully towards other participants as well as the event team.

To ensure that all participants are aware of the rules of the event, it is advisable to record these again in detail in the GTCs beforehand and to make them known to all participants.

How can organizers make certain rules fairer?

Organizers can make certain rules fairer by answering a series of questions related to fairness. For example, participants should be informed of a clear set of rules. This set of rules should be able to cover all the details of the event, including the payout rules and the consequences for breaking the rules. It is also important that participants clearly understand what it means to participate in the competition. It is important that all players are on the same pages at the beginning of the competition. Therefore, organizers should create a comprehensive list of rules and regulations that all players must follow. It is also helpful to make provisions for irregularities and other possible discrepancies. In addition, it is important that minimum standards for the competition set by the organizer. These standards may include player group size, minimum capacity requirements, and other technical requirements. Compliance with these minimum standards helps to ensure that all participants in the competition have the same opportunities. In addition, organizers should ensure that all participants have equal opportunities and are treated fairly. For example, it may be helpful to think about some sort of point system and award or deduct points for certain actions – for example, a “no-show” or bad behavior in the chat room or mutual abuse or bullying among players. In this way, all players get equal opportunities and there is no reason for resentment among the participants of the competition. In conclusion, organizers should always try to make their T&Cs fair and insist on a thorough review of all rules. This way they make sure that all participants of the Esports event have the same chance and the event runs smoothly – without any hassle or displeasure among the participants!

Marian Härtel

Marian Härtel

Marian Härtel is a lawyer and entrepreneur specializing in copyright law, competition law and IT/IP law, with a focus on games, esports, media and blockchain.


03322 5078053